FSPM acts for freeholders and management companies in the management of the
offices, shops and industrial premises that they own or for which they are
responsible. Whilst the
services will be to an extent dependent on the legal documentation in place and
can be tailored to a client's specific requirement, they will
generally include the following:
-
Collection of rents when due and swift transfer of cleared funds to
clients' nominated accounts.
-
Maintaining a management
diary for events such as rent reviews and lease expiries, or insurance and
contract renewals.
-
Preparation of service
charge budgets and financial forecasts.
-
Collection of service charge payments and pro-active credit control action at no
cost to clients.
-
Arrangement for the provision
of services to the common parts of buildings or estates as required by the
individual leases or other legal documentation.
-
Negotiation and
supervision of contracts in respect of communal services including
contractor vetting and accreditation.
-
Compliance with legislation, especially that relating to fire, health and
safety.
-
Providing a 24 hour
emergency call out service.
-
Organising buildings and
other forms of insurance, including arranging reinstatement valuations
and assisting in the administration of insurance claims.
-
Undertaking regular site
inspections to ensure compliance with lease covenants.
-
Liaison with
freehold owners, management company directors and occupiers on all relevant
matters.
-
Arranging for the
preparation of year end accounts and returns.
-
Attending regular client
meetings and providing regular financial reports.
